ACI
Airlangga Cultural Immersion — four batches of guided cultural trips across Java, managed end-to-end from destination planning to post-event reporting.
As coordinator of ACI at Airlangga Global Engagement, I managed the full delivery of 4 cultural immersion trips across three cities in Java — Malang, Solo, and Mojokerto — serving 191 international participants from 25+ countries with a combined budget of IDR 236M.
End-to-End Responsibilities
Destination Planning
Researched and selected cultural immersion destinations across Java — Malang, Solo, and Mojokerto — tailoring each batch to offer distinct cultural experiences. Coordinated with local tourism boards and cultural institutions to design meaningful itineraries.
Vendor Coordination
Engaged and negotiated with hotels, transportation providers, catering vendors, and cultural experience operators. Drafted vendor agreements, managed procurement timelines, and ensured service quality met program standards.
Participant Registration
Managed end-to-end participant registration for each batch — collecting dietary requirements, emergency contacts, roommate preferences, and travel documentation. Coordinated closely with faculties and AMERTA coordinators to confirm participant lists.
Budget Planning & Control
Developed detailed program budgets for each batch covering accommodation, transportation, food, activities, and contingencies. Monitored expenditure in real time during program delivery and prepared post-program financial reconciliation reports.
On-Site Delivery
Led and coordinated all on-site program activities — managing schedules, briefing vendors and volunteers, troubleshooting logistics, and ensuring participant safety and wellbeing throughout each cultural immersion journey.
Post-Event Reporting
Compiled program completion reports covering attendance, budget utilisation, vendor performance, and participant satisfaction survey results. Documented lessons learned and provided recommendations to improve future batches.
Moments from the Field
Four batches · Three cities · 191 participants · 2024–2025
Program Data & Analytics
Data compiled from 4 ACI batches across 191 participants, 25+ nationalities, and 3 destinations.
All Vendors — Across 4 Batches
Hotel 38frontone Batu
2024 MalangBoth 2024 & 2025 Malang batches used this same hotel, reflecting ongoing vendor partnership.
Kebun Raya Purwodadi
2024 MalangBotanical garden with tour + planting class. Used in 2024; replaced by Pujon Kidul in 2025.
Kaliandra Adventure (Batu)
2024 & 2025Jeep adventure used in both Malang batches (2024 & 2025). Core outdoor experience.
Desa Wisata Pujon Kidul
2025 MalangReplaced Kebun Raya in 2025 — more interactive farming & eco-tourism village.
Pura Mangkunegaran
2025 SoloRoyal Javanese palace in Solo — introduced Javanese court culture to AMERTA XXIII batch.
Kampung Batik Laweyan
2025 SoloHistoric batik village — hands-on traditional textile craft experience.
Jeep Kemuning
2025 SoloJeep + tubing through Kemuning tea plantation. Solo's equivalent of Kaliandra adventure.
Museum Trowulan
2025 MojokertoFree Majapahit museum. Zero-cost heritage experience for 72 attendees.
Desa Wisata Bejijong
2025 MojokertoTraditional Majapahit craft village with community cultural activities.
Coklat Majapahit
2025 MojokertoChocolate workshop inspired by Majapahit cacao trade — unique experiential activity.
Laritta
All BatchesRecurring catering vendor across all 4 batches. Reliable large-group food service partner.
Cititex
2024–2025Custom program shirt vendor for 2025 batches (Solo & Mojokerto).
Zest Hotel Surakarta
2025 SoloCentral Solo hotel for Batch 2.1. City-center location enabled walkable access to Mangkunegaran.
Hotel Royal Tretes
2025 MojokertoMountain resort hotel in Trawas area for Batch 2.2. Scenic highland setting.
Budget Analysis
IDR 236.6M
Total Spent
IDR 1.2M
Per Participant
Combined realization across 4 batches. Batch 1 2025 budget is estimated from line items.
By Batch
Nationalities — 23 countries
Nationality data is fully available for 3 of 4 batches (144 participants). ACI 2025 Batch 1 has partial data due to spreadsheet formula errors; Malaysia (19 via IUP program) is confirmed.
Enrolled Programs
Gender Distribution
Gender data available for 132 participants across 3 batches.
Satisfaction Analysis — All Batches
8.58/10
2024 B1 Malang (1–10)
19 responses
3.79/4
2025 B1 Malang (1–4)
61 responses
3.96/4
2025 B2.1 Solo (1–4)
24 responses
3.5/4
2025 B2.2 Mojokerto (1–4)
12 responses
2024 used a 1–10 scale; 2025 used a 1–4 scale. Scores converted to percentage for comparison.
Batch Analysis
Across 4 batches (2024–2025), ACI reached 191 participants from 25+ countries across 3 destinations: Malang, Solo, and Mojokerto.
Malaysian students dominate ACI enrollment (~40%), primarily from AMERTA and IUP programs — reflecting a strong bilateral academic partnership with Malaysian universities.
Batch 2.2 Mojokerto featured the most diverse nationalities (12 countries) with strong representation from Africa, the Pacific, and Southeast Asia.
Satisfaction consistently high across all batches — ranging from 85.8% (2024) to 99% (2025 B2.1 Solo), with the Solo batch achieving near-perfect scores.
Total program cost of IDR 236M across 4 batches averages IDR 1.24M per participant — demonstrating cost-efficient cultural immersion at scale.